Some people use a whole lot of words but end up saying very little.
If you’re one of those people who can’t help but flap your gums non-stop, even when you don’t have much to say, it might be time to change your approach. The goal is to be friendly, open, and get your point across without talking people’s ears off. Here’s how to do that if this is something you struggle with (and hey, don’t be too hard on yourself — it happens to the best of us!).
1. Cut out the fluff.
We all have a tendency to ramble sometimes, but try to get to the point without all the extra words. Instead of giving a long-winded explanation, focus on the key information. People are more likely to listen when you’re not drowning them in unnecessary details.
2. Use stronger words.
Why use ten words when one will do? Pick words that pack a punch. Instead of saying something is “very good,” try “excellent” or “outstanding.” It’s not about using fancy words, just more precise ones. Your message will be clearer and more impactful.
3. Embrace the pause.
Don’t be afraid of silence. A well-timed pause can give weight to what you’ve just said or what you’re about to say. It also gives people a chance to absorb your words. Plus, it keeps them wondering what’s coming next.
4. Ask questions.
Sometimes, the best way to communicate is to let other people do the talking. Asking thoughtful questions shows you’re engaged and interested. It also helps you gather information and understand the other person’s perspective better.
5. Genuinely listen to people.
Really pay attention when other people are talking — don’t just focus on finding an opportunity to cut in. When you listen properly, you can respond more effectively with fewer words. Plus, people appreciate feeling heard – it builds trust and rapport.
6. Use body language.
Your body can say a lot without you uttering a word. Make eye contact, nod to show understanding, and use hand gestures to emphasise points. Just be natural about it – you’re not miming a story, just enhancing your words.
7. Be specific.
Vague statements often lead to more questions and confusion. Instead of generalizing, give concrete examples or details. It might take a bit more thought upfront, but it’ll save time in the long run and make your point clearer.
8. Know when to stop.
Learn to recognise when you’ve made your point. It’s easy to keep talking because you think you need to fill the silence, but sometimes that extra chatter can dilute your message. Say what you need to say, then stop.
9. Practice being concise.
Like any skill, being concise takes practice. Try summarising your thoughts in one sentence before expanding on them. It helps you identify the core of what you want to say. You can even practice with friends – challenge each other to explain things in 30 seconds or less.
10. Use stories wisely.
Stories can be powerful, but only if they’re relevant and to the point. If you’re going to tell a story, make sure it directly relates to your message and doesn’t go off on tangents. A short, punchy anecdote can be more effective than a long-winded tale.
Sure thing, here are five more points on how to say more by talking less:
11. Ditch the filler words.
We all have those words we fall back on when we’re thinking — “um,” “like,” “you know,” and so on. Try to catch yourself using these and cut them out. It’ll make you sound more confident and your message clearer. It might feel a bit awkward at first, but it gets easier with practice.
12. Use metaphors and analogies.
A good metaphor can explain a complex idea quickly and memorably. Instead of a long-winded explanation, try comparing your point to something familiar. Just keep it simple and relatable. You don’t want people scratching their heads trying to figure out your comparison.
13. Stick to one idea at a time.
It’s tempting to cram multiple points into one go, but that can confuse people. Focus on one idea, explain it clearly, then move on. It helps people follow your train of thought and remember what you’ve said. If you’ve got lots to say, break it up into bite-sized chunks.
14. Know your audience.
Tailor your words to who you’re talking to. If you’re explaining something to an expert, you can use jargon and get to the point quickly. For someone new to the topic, you might need to use simpler terms and give a bit more context. Understanding your audience helps you say just enough, not too much or too little.
15. Use “I” statements.
When you’re giving an opinion or sharing feelings, using “I” statements can make your point more effectively. Instead of saying “You’re wrong,” try “I disagree.” It’s less confrontational and often leads to better conversations. Plus, it keeps things focused on your perspective, which is all you can really speak to anyway.
